Privacy Policy

1. Who We Are

ASQscholar is a learning management system operated for use by higher education institutions. This Privacy Policy explains what data we collect, how it is used, and how it is protected. For data protection enquiries, contact us at info@asqscholar.com.

2. Data We Collect

We collect only the data necessary to operate the Platform:

• Account data: Full name, email address, phone number, gender, university, department, city, and institutional role
• Academic data: Course enrolments, assessment submissions, grades, rubric evaluations, and learning outcome attainment records
• Activity data: Login timestamps, assessment attempt logs, IP addresses, and browser session data used for exam integrity and audit purposes
• AI interaction data: Faculty-provided syllabus context and course instructions used to configure AI drafting tools — not stored beyond the active session unless explicitly saved by the faculty member

3. How We Use Your Data

Data collected is used exclusively for:

• Delivering course content, assessments, and grading workflows to enrolled students and faculty
• Generating CLO/SLO attainment reports for institutional and accreditation review
• Maintaining exam integrity through attempt logging and audit trails
• Platform security, fraud prevention, and account authentication
• Communicating service updates and account notifications

We do not use student or faculty data for advertising, profiling, commercial analytics, or any purpose unrelated to instructional operations.

4. Student Education Records

ASQscholar treats all student academic records as confidential education records consistent with the principles of FERPA (Family Educational Rights and Privacy Act) and equivalent data protection frameworks applicable to higher education institutions. Specifically:

• Student grade records are accessible only to the faculty member responsible for the course and designated department administrators
• No student record is disclosed to any third party without the written authorisation of the institution
• AI-generated grades and feedback are never published to student records without explicit faculty approval
• Institutions may request a data processing agreement (DPA) by contacting info@asqscholar.com

5. Data Storage & Security

• All data is encrypted in transit using TLS 1.2 or higher
• Data at rest is encrypted at the database level
• Access to production data is restricted to authorised platform administrators
• Audit logs of all record access are maintained and available to institutional administrators upon request

6. Data Retention

Account and academic records are retained for the duration of an active institutional relationship. Upon account closure or institutional offboarding, faculty may request a full data export within 30 days. Records are securely deleted within 90 days of a confirmed deletion request unless retention is required by law.

7. Third-Party Services

ASQscholar uses the following limited third-party services in its operation:

• Google reCAPTCHA v3 — used on the registration form to prevent automated account creation. Subject to Google's Privacy Policy

No student academic data is transmitted to any third-party advertising, analytics, or tracking service.

8. Your Rights

Faculty members and students may at any time:

• Request a copy of their personal data held by ASQscholar
• Request correction of inaccurate personal information
• Request deletion of their account and associated personal data, subject to institutional record retention requirements

Submit requests to info@asqscholar.com. We will respond within 14 business days.

9. Changes to This Policy

Material changes to this Privacy Policy will be communicated to registered users by email at least 14 days before they take effect. The current version will always be accessible at asqscholar.com/privacy.

10. Contact

For any privacy-related questions or data processing agreement requests, contact: info@asqscholar.com